Introduction
Since October 2025, documents demonstrating the actual operation of a business have become more important than ever in the examination of Business Manager Visa applications.
In particular, during on-site inspections conducted by the Immigration Services Agency, whether the Three Statutory Employment Records are properly maintained has become an important point of review.
So, what exactly are the Three Statutory Employment Records?
1. What Are the Three Statutory Employment Records?
Under Japan’s Labor Standards Act, employers are required to prepare and maintain the following three employment records:
- Workers Register
- Wage Ledger
- Attendance Record
These three records are collectively referred to as the Three Statutory Employment Records.
2. Why Are They Important for a Business Manager Visa?
The Immigration Services Agency may review these records to confirm whether:
- Full-time employees are properly employed;
- The business is actually operating; and
- Labor laws are being complied with.
It is not enough simply to possess these records. They must also be completed accurately, with all required information properly recorded.
3. Overview of the Three Statutory Employment Records
Workers Register
Main items to be recorded:
- Employee’s name
- Date of birth
- Date of employment
- Job description
- Reason for resignation or dismissal, etc.
Wage Ledger
Main items to be recorded:
- Number of working days
- Working hours
- Overtime hours
- Basic salary and various allowances
- Total wages paid, etc.
Attendance Record
Main items to be recorded:
- Attendance dates
- Starting and finishing times
- Break periods
- Holidays, etc.
4. Conclusion
For a Business Manager Visa, not only the establishment of a company but also its proper operation afterward is important.
Maintaining the Three Statutory Employment Records demonstrates compliance with Japan’s labor laws and also helps prepare for visa renewal applications and on-site inspections conducted by the Immigration Services Agency.
In particular, companies employing foreign nationals should ensure that these records are properly maintained and retained on a daily basis.
Immigration Inspections May Become Even More Stringent
In July 2026, the Japanese government announced its plan to strengthen measures against foreign nationals who overstay their visas by increasing the number of immigration inspectors and immigration control officers by approximately 200. It is expected that inspection systems, enforcement activities, and the efficiency of immigration examinations will be further strengthened.
Therefore, for companies employing foreign nationals and foreign business owners, it is becoming increasingly important to regularly ensure:
- Verification of residence status;
- Proper preparation of employment contracts;
- Proper maintenance of the Three Statutory Employment Records; and
- Appropriate labor management.
By working with a certified Gyoseishoshi (Administrative Scrivener) specializing in immigration procedures under an ongoing advisory agreement, companies can help prevent legal compliance risks before they arise.
